Tender Management Software Built Around Your Tender Process
BOQ intake, one live tender version, addenda tracked, reviews signed off. Shaped to how your team tenders, instead of how a product decides you should.
Bring one tender package. We show you where the hours go. No sales deck.
Every tender package is different. Most tender software assumes they are not.
Tender management products are built for a standard process. One head contractor sends a clean bill of quantities. The next sends a locked PDF. The third sends a pricing schedule with its own item numbering and its own idea of what a provisional sum means.
Subcontractors absorb all of that difference by hand. The software holds the tidy part, and the estimator holds the rest in a workbook and in their memory. You end up paying per seat for a system that covers half the job.
We build the other half. Your tender process becomes the specification, and the software gets shaped to fit it.
You keep the rates and the pricing logic you already trust. Estimators keep working in Excel where Excel is the right tool. We put structure, version control and accountability around the parts that currently live in files and inboxes.
No per-seat licence
You own the system and it runs on your own instance.
Excel still works
Import what arrives. Export whenever a client asks for a spreadsheet.
Days, not quarters
Our AI agent builds a first working cut from your existing workbook.
From BOQ intake to submitted tender, in one place
Each build differs because each tender process differs. These are the parts almost every subcontractor asks for.
BOQ and bill of quantities intake
Incoming schedules map to your item structure once, whatever format they arrive in. The re-keying stops and every tender records what arrived and when.
One live version of every tender
Tender versions become explicit records instead of files named v3 final. Anyone can answer which version went out, and what changed between them.
Addenda applied against the priced schedule
An addendum changes twelve quantities two days before close. The system applies the change and shows every line it touched, so the summary cannot drift.
Protected rates and pricing logic
Rate sets sit in one controlled place. Estimators price with them without being able to read or alter the formulas behind them.
Review sign-off and bid management
Reviews get assigned to a named person and recorded. Assumptions and exclusions attach to the tender, so a variation claim months later has a source.
Status across every live tender
One screen shows the tenders in flight, who owns each one, what stage it reached, and what moved since Monday. The answer stops living in a phone call.
Where it goes after tendering
Firms usually start at tendering because the pain is loudest there. The same job data then extends into production tracking, purchase orders and invoicing. RSB Contracts followed that path.
Two systems, both shaped around an existing process
Lohman Contracting
Lohman's estimating logic had grown inside a macro-heavy workbook. We rebuilt the workflow as secure software: BOQ mapping, quantity-based productivity, regional rate sets, materials, equipment, project costs, pricing schedules and tender versions. The proprietary rate logic stayed protected rather than exposed to every user.
Read the Lohman build"I wouldn't hesitate to recommend you. Keep on doing what you did with me."
RSB Contracts
RSB fabricates and erects structural steel. We automated BOQ inputs, built tendering and revisions, tracked production across every live project, and matched purchase orders to supplier invoices. The same job data carries through each step, so commercial, production and finance share one view.
Read the RSB build"I spent 100+ hours trying to improve our estimating spreadsheet with ChatGPT before I found LlamaPress. This new software reflects the way we actually think and has made everything so much more streamlined and practical."
The Tender Workflow Review
Bring one completed tender package, the spreadsheet your team used to price it, and how you currently handle reviews and addenda. We walk the process with you.
What you leave the call with
- The version-control risks in your current process, named specifically.
- The repetitive tender prep a system could remove, with rough hours attached.
- The points where accountability is missing, such as unrecorded reviews and unreconciled addenda.
- A straight answer on whether custom software is financially justified for your tender volume. Sometimes it is not, and we will say so.
Send a workbook and we build first
Tick the box below and we email you a secure upload link. We build a first cut before the call, so you spend the 30 minutes reacting to working software instead of describing your process.
Book your review
We reply within one business day to confirm a time that suits AEST hours.
Questions we get from contractors comparing options
How is this different from buying tender management software off the shelf?
A product decides the process and you adapt to it. We start from the process you already run and build software to match. If an off-the-shelf product genuinely fits your tender workflow, buying one is cheaper and we will tell you so on the call.
Do our estimators have to stop using Excel?
No. Estimators keep using Excel where Excel is the right tool. The system imports what arrives and exports whenever a client or head contractor wants a spreadsheet.
Will our rates and formulas be visible to every user?
No. Permissions let estimators price with the rate sets without reading or altering the formulas behind them. Lohman Contracting had exactly that requirement.
How long does a build take?
A first working cut usually takes days rather than quarters, because our AI agent builds from your existing workbook instead of starting from a blank page. You then run a live tender through it and we adjust from what you find.
What does it cost?
We quote fixed-scope sprints after the review, once we both understand the workflow. There is no per-seat licence. The review itself is free.
Who owns the software?
You do. The system runs on your own instance and you can be given access to the source code.
We are in Australia. Does that work?
Yes. We build for Australian civil and commercial contractors already, and we schedule calls in AEST hours.
Bring one tender. We will show you where the hours go.
Thirty minutes, no deck, and a straight answer on whether a custom system is worth building for your business.
Book a free 30-minute tender workflow review